Keeping Data Safe

Access Levels

Access Levels

What are access levels?

• Access levels ensure users of a network can access what they need to access and do not have access to information/resources they shouldn't

• Users can have designated roles on a network

• Access levels can be set based on a user's role, responsibility, or clearance level

  • Full access - this allows the user to open, create, edit & delete files

  • Read-only access - this only allows the user to open files without editing or deleting

  • No access - this hides the file from the user

• Some examples of different levels of access to a school network could include:

  • Administrators: Unrestricted - Can access all areas of the network

  • Teaching Staff: Partially restricted - Can access all student data but cannot access other staff members' data

  • Students: Restricted - Can only access their own data and files

• Users and groups of users can be given specific file permissions

Anti Malware

Anti Malware

What is anti-malware software?

• Anti-malware software is a term used to describe a combination of different software to prevent computers from being susceptible to viruses and other malicious software

• The different software anti-malware includes are

  • Anti-virus 

  • Anti-spam 

  • Anti-spyware 

How does anti-malware work?

• Anti-malware scans through email attachments, websites and downloaded files to search for issues

• Anti-malware software has a list of known malware signatures to block immediately if they try to access your device in any way

• Anti-malware will also perform checks for updates to ensure the database of known issues is up to date

Authentication

Authentication

What is authentication?

• Authentication is the process of ensuring that a system is secure by asking the user to complete tasks to prove they are an authorised user of the system

• Authentication is done because bots can submit data in online forms

• Authentication can be done in several ways, these include

  • Usernames and passwords

  • Multi-factor authentication

  • CAPTCHA - see example below

Biometrics

• Biometrics use biological data for authentication by identifying unique physical characteristics of a human such as fingerprints, facial recognition, or iris scans

• Biometric authentication is more secure than using passwords as:

  • A biometric password cannot be guessed

  • It is very difficult to fake a biometric password

  • A biometric password cannot be recorded by spyware

  • A perpetrator cannot shoulder surf to see a biometric password

Automating Software Updates

Automating Software Updates

What are automatic software updates?

• Automatic software updates take away the need for a user to remember to keep software updated and reduce the risk of software flaws/vulnerabilities being targeted in out of date software

• Automatic updates ensure fast deployment of updates as they release

Communication

Communication

What is communication?

• One way of protecting data is by monitoring digital communication to check for errors in the spelling and grammar or tone of the communication

• Phishing scams often involve communication with users, monitoring it can be effective as:

  • Rushed - emails and texts pretending to be from a reputable company are focused on quantity rather than quality and often contain basic spelling and grammar errors

  • Urgency - emails using a tone that creates panic or makes a user feel rushed is often a sign that something is suspicious

  • Professionalism - emails from reputable companies should have flawless spelling and grammar

URL

URL

How to check a URL?

• Checking the URL attached to a link is another way to prevent phishing attacks

• Hackers often use fake URLs to trick users into visiting fraudulent websites

  • e.g. http://amaz.on.co.uk/ rather than http://amazon.co.uk/ 

• If you are unsure, always check the website URL before clicking any links contained in an email

Firewalls

Firewalls

What is a firewall?

• A firewall monitors incoming and outgoing network traffic and uses a set of rules to determine which traffic to allow

• A firewall prevents unwanted traffic from entering a network by filtering requests to ensure they are legitimate

• It can be both hardware and software and they are often used together to provide stronger security to a network

  • Hardware firewalls will protect the whole network and prevent unauthorised traffic

  • Software firewalls will protect the individual devices on the network, monitoring the data going to and from each computer

What form of attack would this prevent?

• Hackers

• Malware

• Unauthorised access to a network

Privacy Settings

Privacy Settings

What are privacy settings?

• Privacy settings are used to control the amount of personal information that is shared online

• They are an important measure to prevent identity theft and other forms of online fraud

• Users should regularly review their privacy settings and adjust them as needed

Proxy Servers

Proxy Servers

What is a proxy server?

• A proxy-server is used to hide a user's IP address and location, making it more difficult for hackers to track them

• They act as a firewall and can also be used to filter web traffic by setting criteria for traffic

• Malicious content is blocked and a warning message can be sent to the user

• Proxy-servers are a useful security measure for protecting against external security threats as it can direct traffic away from the server

SSL

SSL

What is SSL?

• Secure Socket Layer (SSL) is a security protocol which is used to encrypt data transmitted over the internet

• This helps to prevent eavesdropping and other forms of interception

• SSL is widely used to protect online transactions, such as those involving credit card information or other sensitive data

• It works by sending a digital certificate to the user’s browser

• This contains the public key which can be used for authentication

• Once the certificate is authenticated, the transaction will begin